Privacy Policy

Last Updated: 4th September 2022

Coligo Limited (“we,” “us,” or “our”) is committed to protecting the privacy of our candidates, clients, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK GDPR and the Data Protection Act 2018.

  1. Who We Are

Coligo Limited
30 Churchill Place, London, E14 5RE
info@coligo.it
020 33546800

  1. Data We Collect

We may collect the following personal data:

  • Candidates: Name, contact details (email, phone number), CVs, employment history, qualifications, skills, references, and any other information you provide during the recruitment process.
  • Clients: Name, job title, company details, contact information, and any other information relevant to our services.
  • Website Visitors: IP address, browser type, pages visited, and other analytical data collected through cookies (refer to our Cookie Policy for more details).
  1. How We Collect Your Data

We collect personal data through:

  • Direct interactions: via phone, email, application forms, or our website.
  • Third-party sources: LinkedIn, job boards, referrals, or other publicly available sources.
  • Our website: through cookies and analytics tools.
  1. How We Use Your Data

We use your personal data for the following purposes:

  • To provide recruitment services to candidates and clients.
  • To match candidates with suitable job opportunities.
  • To communicate with you regarding job opportunities, applications, and recruitment processes.
  • To maintain business relationships with clients.
  • For internal record keeping, administration, and compliance with legal and regulatory obligations.
  1. Legal Basis for Processing

We process your data under the following legal bases:

  • Consent: When you provide us with consent to use your data.
  • Contractual Necessity: To fulfil our contractual obligations to you as a candidate or client.
  • Legitimate Interests: For purposes such as improving our services, business operations, and ensuring the security of our systems.
  • Legal Obligation: To comply with applicable laws and regulations.
  1. Data Sharing

We may share your data with:

  • Prospective employers for job placement purposes.
  • Service providers (e.g., IT service providers) who assist us in our operations.
  • Regulatory authorities or legal bodies if required by law.

We ensure all third parties respect the security of your personal data and treat it in accordance with the law.

  1. International Data Transfers

If your data is transferred outside the UK, we will ensure that appropriate safeguards are in place, such as standard contractual clauses, to protect your data.

  1. Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, accessed, altered, or disclosed in an unauthorised way. Access to your data is limited to those employees, agents, and third parties who have a business need to know.

  1. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Generally, that is 3 years, unless otherwise required by law.

  1. Your Data Protection Rights

Under data protection law, you have rights including:

  • Access: Request access to your personal data.
  • Rectification: Request correction of inaccurate or incomplete data.
  • Erasure: Request deletion of your data (subject to certain conditions).
  • Restriction: Request restriction of processing of your personal data.
  • Objection: Object to processing based on legitimate interests or direct marketing.
  • Data Portability: Request transfer of your data to another service provider.

To exercise these rights, please contact us at info@coligo.it.

  1. Complaints

If you have any concerns about our use of your personal data, you can make a complaint to us at info@coligo.it. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

  1. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email.

  1. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Coligo Limited
info@coligo.it
020 33546800